1.1. We are committed to safeguarding the privacy of our website service users and participants of the snooker tournaments.
1.2. This policy applies where we are acting as a data controller with respect to the personal data of those partaking in snooker tournaments and leagues.
1.4. Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can limit the publication of your information. You can request changes to, or removal of, personal data by contacting us via https://huddersfieldsnooker.com/contact.aspx .
1.5. In this policy, “we”, “us” and “our” refer to Huddersfield Billiards and Snooker Association.
2. How we use your personal data.
2.1. We may process full names, contact telephone numbers and email addresses. In addition we may process the postal addresses of participating clubs/venues.
2.2. We may process the information you provide on the entry forms you complete when signing up for a snooker competitions and leagues. This profile data may include your full name, telephone number, email address and the club/venue's address. The profile data may be processed for other participants to contact you in regards to upcoming matches or to arrange/discuss details of scheduled matches. The legal basis for this is your consent which is clearly outlined on the entry forms.
2.3. In addition to the specific purposes for which we may process your personal data set out above, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another individual.
2.4. Please do not supply any other person’s personal data to us, unless you have their express permission to do so.
3. Providing your personal data to others.
3.1. Your personal data and club data will be made available to others on the website for the purpose of arranging suitable times, dates and locations of matches.
3.2. In addition to the specific disclosures of personal data set out in this Section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another individual. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4. Retaining and deleting personal data.
4.1. Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary.
4.2. Apart from your name, no other personal data is retained for more than a year. Names may appear on historical records for up to 40 years.
4.3. Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
5.1. We may update this policy from time to time by publishing a new version on our website.
5.2. You should check this page occasionally to ensure you are happy with any changes to this policy.
6. Your rights.
6.1. In this section, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
6.2. Your principal rights under data protection law are:
6.2.1. the right to access;
6.2.2. the right to rectification;
6.2.3. the right to erasure;
6.2.4. the right to restrict processing;
6.2.5. the right to object to processing;
6.2.6. the right to data portability;
6.2.7. the right to complain to a supervisory authority; and
6.2.8. the right to withdraw consent.
6.3. You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
6.4. You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
6.5. In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include where your personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
6.6. In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
6.7. You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party.
6.8. You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
6.9. To the extent that the legal basis for our processing of your personal data is:
6.9.1. consent; or
6.9.2. that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
6.10. If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence.
7. Our details
7.1. This website is owned and managed by the Huddersfield Billiards and Snooker Association.
7.2. You can contact us:
7.2.1. Using the website contact form (https://huddersfieldsnooker.com/contact.aspx) .
7.2.2. By email using a committee member's email address as shown on the website Officials page ( https://huddersfieldsnooker.com/InfoPage.aspx?Subject=Officials&Title=Officials )
1st May 2019