HBSA ASSOCIATION RULES (Oct 2021)
1) Title & Constitution
The Organisation will be entitled "The Huddersfield Billiards & Snooker Association" and will consist of clubs, institutes and halls that are situated within Huddersfield and district. Clubs from adjacent areas may be accepted on the written approval of their own Association.
a) To promote and encourage Billiards and Snooker.
b) To Organise and control competitions.
a) The main Committee will consist of a President, eight Vice Presidents, Life Vice Presidents, Secretary, Treasurer and League Reporting/Assistant and Competitions Secretaries.
i) The president will hold office for a period of not less than three years and on retirement will be placed on the Life Vice Presidents list. Life Vice Presidents are not eligible to stand as President.
ii) Vice Presidents will be elected at the Annual General Meeting.
iii) The Secretary, Treasurer and League Reporting/Assistant and Competitions Secretaries will retire annually but automatically be eligible for re-election.
b) The Association will be controlled by a Management Committee consisting of a Chairman, Vice Presidents, Secretary, Treasurer and League Reporting/Assistant and Competitions Secretaries and a maximum of two representatives from each affiliated club, institute or hall.
c) Casual vacancies occurring amongst the Officers or other members of the Committee may be filled at the discretion of the Committee
a) Applications for affiliation will be acceptable only in writing, and the granting or rejecting of such will rest entirely with the committee.
b) Annual affiliation will be £25.00, and the application should be sent to the Treasurer with the correct fee as part of League registration.
c) Any organisation whose subscriptions are one month or more in arrears will not be eligible to serve on the committee.
a) The financial year of the Association will close on 15th June each year. An annual Statement of Accounts will be prepared by the Treasurer at that time and duly checked by two Auditors as soon as possible thereafter.
b) Any club, institute or hall owing any debts to the Association at the end of the season will not be eligible to re-join until all are paid in full.
6) Annual/Special General Meetings (AGM/SGM)
a) The Association's AGM will be held as soon as possible after the 15th June and no later than the 30th June, for the purpose of receiving the Annual Reports and Statement of Accounts, electing Officers and Auditors for the ensuing year and transacting such further business that the meeting may decide, subject to the provision of the rules.
b) An SGM may be called at any time by the Committee, and will be called by the Secretary within 14 days of a written request, stating the object(s) and signed on behalf of two affiliated organisations or by direction of the Management Committee.
c) The Secretary will give at least 7 days notice of every AGM or SGM to each affiliated organisation, and will indicate the nature of any business to be transacted that is not of a routine character.
d) Club representation is requested at all meetings, two members of every affiliated organisation being entitled to attend, each with the power to vote. The names of every delegate must be furnished in writing to the Secretary at each meeting. All Officials of the Association will be entitled to record one vote, (they being included in the member clubs delegated voting power) with the exception of the Chairman who will record the casting vote in the event of a vote being tied. A majority vote is required for any resolution to be carried.
e) At an AGM or SGM fifteen members will form a quorum. lf a quorum is not present 15 minutes after the appointed start time, the meeting will be adjourned and re-arranged by the Management Committee. If at a reconvened AGM or SGM a quorum is not present 15 minutes after the appointed time, the members present will be considered a quorum. After the Chairman has declared the meeting open, the quorum will be confirmed and the assembled members deemed competent to transact business.
f) All clubs must be represented at the AGM. Club representatives must complete the register to confirm their attendance. Failure to comply with either requirement will result, in both cases, of the deduction of four points from the records of Open Snooker League teams and three points from the record of Billiards League teams. (Vets teams are exempt).
7) Other Meetings
a) Two meetings will held per year (at an agreed venue), usually in November and March each year at 7.3Opm. Dates are as published in the Association handbook and/or website.
b) All clubs must be represented at both meetings. Club representatives must complete the register to confirm their attendance. Failure to comply with either requirement will result, in both cases, of the deduction of four points from the records of Open Snooker League teams and three points from the record of Billiards League (Vets teams are exempt).
8) Alterations to rules
No alteration, amendment or addition to the Rules shall be made except at an AGM or SGM, and it must be supported by a majority vote. All proposed alterations, amendments or additions must be sent to the Secretary in writing three weeks prior to the meeting.
9) Equipment/playing facilities
No individual, pair or team will be allowed to participate in the leagues or competitions unless they have suitable playing facilities and equipment.
10) Powers of the Committee:
a) The Committee will meet as they deem necessary during the season with four members forming a quorum.
b) Members may appoint delegates and confer such powers as they deem advisable, and, subject to the rules, may do whatever is necessary to ensure the objects of the Association are achieved. If any delegate is not acceptable to the Committee, the organisation concerned will, on request, elect another suitable delegate.
c) The Committee, in accordance with a resolution supported by a majority vote, may suspend a member deemed guilty of discreditable conduct, until the next General meeting.
d) With regard to Disputes, Suspensions etc. the decision of the Committee will be binding after interpretation of the Rules of the Association and the Rules of affiliated organisations.
e) The Committee will have the power to deal with any matter not covered by these Association Rules.